Inventory management – order processing: load order data

19. February 2025

When new order data is received from the commercial system, the order information (header/item data) is posted to the database and checked for completeness and plausibility. As a rule, customer data (address, shipping methods, etc.) is not stored as master data in the logistics system, but is delivered with each new order from the commercial system.

Filter criteria in the logistics system allow specific order types to be withheld, which are then only loaded after manual release by the user.

Generally, synchronous inventory management between the commercial IT and the logistics system should be used to ensure that orders are only accepted when the required inventory is fully available. However, a further availability check and reservation in the logistics system must be carried out to ensure that the complete delivery is possible according to the book inventory. For items with batch management, the oldest batch is assigned in this step if necessary.

Depending on the destination relation, the shipment weight/volume and the desired delivery date, the appropriate shipping method and assignment to a specific (truck) route may have to be determined in the course of freight cost optimization.

Based on this (each tour has a defined departure time = cut-off time), the latest start time for picking orders is calculated under certain circumstances, which then determines the order in which all dispatched orders are processed.

For information on a delivery form for inventory, see consignment.