Outgoing goods – invoice and delivery note

When creating invoices, it is important to ensure that tasks are clearly divided between the commercial and logistics systems. Although the logistics system has the actual quantities of the delivered shipment, the creation or correction of the invoice is always the sole responsibility of the commercial IT department.

This necessitates close integration:

1. The target invoice is transmitted to the logistics system with the target data for a shipment.
2. In the event of a discrepancy (shortage, alternative item, etc.), the logistics system reports the discrepancy to the commercial system. The commercial system updates the data and transfers the new invoice to the logistics system.
3. The logistics system then has the task of physically assigning this invoice to the inventory, i.e., printing it out at the right place at the right time.

The result of these mechanisms is the creation of delivery notes and invoices that correspond to the items actually delivered and not just to the static target value in the host system.

For more information on the “Goods Issue” business process, see Goods Issue – Process Steps.

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